Smart Voice Notes

Watch the 30-second demo

What you get from every note

Record → We process → You ship

AI summary you can scan in under a minuteKey decisions and next steps pulled into bulletsRecording and notes stored together in your librarySummary emailed to you so it’s easy to share

Private by default. We don’t train on your notes without consent.

• Join the Waitlist

Intro pricing during beta. Change or cancel anytime. We don’t train on your notes without consent.

FAQ
What does Smart Voice Notes do?
You talk; we turn it into clean notes. Every recording becomes a transcript, an AI summary, action items, and highlights with timestamps—plus the original audio for context.How accurate is transcription?
High and fast, tuned for real-world audio (cars, sidewalks, cafés). You can edit anything after the fact.Do I need internet to record?
No. Record offline; we sync and process when you’re back online.Where is my data stored?
Supabase/Postgres. Data is encrypted at rest and in transit. You can export or delete anytime.Do you train models on my notes?
No, unless you explicitly opt in. Default is private.Can I export my notes?
Yes. Send to Slack (channel or DM) right from the note—includes the AI summary and a link back to the audio/transcript. You can also copy to clipboard or download TXT/CSV.What counts toward my minutes?
Only the audio minutes processed. Editing text or re-reading notes doesn’t use minutes.What’s the "waitlist perk"?
60 free minutes/month for your first two months after your invite. No credit card to start.What are the current prices?
During beta:Free (invite): 60 min/month for two months (your founder perk)Pro: $12/month for 300 min/month; overage $5 per +300 min
Prices may adjust at public launch.Which languages are supported?
Transcription supports many languages; summaries are best in English today. Multi-language summaries are on the roadmap.Is there a mobile app?
Web app works great on mobile; native apps are planned.Can my team use this?
Team spaces are coming: private by default, share selectively, admin export & retention controls.How do I get earlier access?
Join the waitlist and reply to the confirmation with your use case—we prioritize engaged founders.Support / Security questions?
Email:[email protected]

Security & Privacy Policy (US)Effective: Thursday, August 21, 2025
Owner: Smart Voice Notes (“we”, “us”, “our”)1) OverviewSmart Voice Notes converts voice notes into transcripts, AI summaries, highlights, and action items. Security and privacy are defaults, not add-ons.2) ScopeThis policy covers our product, infrastructure, and operations that process customer content (audio, transcripts, summaries, metadata). It does not cover third-party services you connect (e.g., Slack) beyond the integration we provide.3) Data residency & architectureRegion: United States. Primary processing and storage occur in the US.Platform: Supabase (managed Postgres + S3-compatible object storage + auth).Isolation: Customer data is logically isolated via Row-Level Security (RLS) and app-level authorization.4) Data classificationCustomer Content: audio, transcripts, summaries, action items, highlights, tags.Account Data: name, email, usage metrics, billing details.Operational Logs: service logs/metrics without note content (unless required for incident triage).5) EncryptionIn transit: TLS 1.2+ for all connections.At rest: Provider-managed encryption for Postgres and object storage (AES-256 or equivalent).6) Authentication & access controlUser auth: Supabase Auth (email/OAuth when enabled).Least privilege: Internal production access limited to trained personnel on an as-needed basis; MFA required internally.RLS: Enforced on tables containing user data; requests are scoped to the authenticated user.7) Application securitySecrets: Stored in environment variables; never in source control.Input handling: Transcription/summary inputs sanitized; files scanned where applicable.Dependency hygiene: Regular updates and monitoring for known CVEs.8) Privacy & model trainingDefault: We do not use your notes to train models without your explicit opt-in.Processing: Content is processed only to deliver features (transcripts, summaries, highlights).Analytics: We may use aggregated, de-identified metrics (e.g., error rates, latency) to improve reliability.9) Data retention & deletionYour control: You can delete any note (audio + text).Backups: Provider backups are retained for 30 days and purge on a rolling basis. Deleted items may persist in backups until expiry.Account closure: Upon written request, we delete account data from active systems within 30 days (backups follow the window above).10) Backups & disaster recoveryAutomated daily backups of databases and storage.Periodic restore tests for integrity and RPO/RTO validation.11) Logging & monitoringCentralized logs/metrics for availability and security signals.Access to logs containing personal data is restricted and time-bound.12) Vulnerability managementContinuous dependency scanning, periodic third-party scans, and prompt patching of critical issues.Report vulnerabilities to [email protected]

Terms of ServiceEffective: Thursday, August 21, 2025
Parties: These Terms are between Smart Voice Notes (“we”, “us”, “our”) and the person or entity using the Service (“you”, “Customer”).1) AcceptanceBy creating an account, using the Service, or clicking “I agree,” you accept these Terms and our Security & Privacy Policy. If you use the Service on behalf of an organization, you represent you have authority to bind it.2) The Service; Beta statusSmart Voice Notes is currently in beta. Features may change, pause, or be discontinued. Beta software may have bugs and limited support.3) Eligibility; AccountsYou must be at least 13 years old (or the minimum in your jurisdiction). You are responsible for safeguarding your credentials and all activity under your account.4) Free minutes; Plans; OverageFounder perk: After your invite, you get 60 minutes free each month for your first two months (“Free Minutes”).Pro plan (beta): $12/month for 300 minutes of processed audio per billing cycle; overage is $5 per additional 300 minutes (rounded up).Counting minutes: Only processed audio minutes count. Reading/editing text does not.Pricing may change at or after GA; we’ll notify you before changes apply to your next cycle.5) Trials, billing & refundsPaid plans renew automatically until canceled. You can cancel anytime, effective at the end of the current period. Fees are non-refundable except where required by law.6) Acceptable useYou will not: (a) reverse engineer, probe, or disrupt the Service; (b) upload unlawful content or content you lack rights to; (c) use the Service for high-risk activities (medical, life support, critical infrastructure); (d) misrepresent identity or attempt to access others’ data.7) Customer content & licenseYou retain all rights to your content (audio, transcripts, summaries). You grant us a limited, worldwide, royalty-free license to host, process, transmit, and display your content only to operate the Service (e.g., transcription, summarization, Slack export at your request), provide support, and meet legal obligations.Model training: We do not use your content to train models without your explicit opt-in.8) Integrations & third-party servicesIf you enable integrations (e.g., Slack), you authorize us to exchange data with those services as needed to provide the integration. We are not responsible for third-party services; their terms and privacy policies apply.9) ConfidentialityEach party may receive non-public information from the other. The receiving party will protect it with reasonable care and use it only as permitted by these Terms. Exclusions: information that is public, independently developed, or rightfully received without confidentiality duties.10) Privacy; SecurityOur Security & Privacy Policy forms part of these Terms. We implement industry-standard security, including encryption in transit and at rest, access controls, and RLS.11) Intellectual property; FeedbackWe own the Service and all related IP. You may not use our trademarks without permission. If you provide feedback, you grant us a perpetual, irrevocable, royalty-free license to use it with no obligation to you.12) Service changes; SuspensionWe may modify the Service, discontinue features, or suspend accounts that violate these Terms or create risk.13) DisclaimerTHE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE.” TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. BETA FEATURES MAY BE UNAVAILABLE OR INACCURATE.14) Limitation of liabilityTO THE MAXIMUM EXTENT PERMITTED BY LAW, OUR TOTAL LIABILITY FOR ALL CLAIMS IN ANY 12-MONTH PERIOD IS LIMITED TO THE GREATER OF $100 OR THE AMOUNTS YOU PAID US FOR THE SERVICE IN THAT PERIOD. WE ARE NOT LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR LOST PROFITS, REVENUE, DATA, OR GOODWILL.15) IndemnificationYou will indemnify and hold us harmless from claims arising out of your content or your breach of these Terms or applicable law.16) Term; TerminationThese Terms apply while you use the Service. You may stop at any time; we may terminate or suspend access for breach, risk, or inactivity. Upon termination, your right to use the Service ends. We may retain and use account data as required by law and for legitimate business purposes; see the Security & Privacy Policy for deletion timelines.17) Export; SanctionsYou represent you are not located in, and will not use the Service in, a country or by a person prohibited by US export/sanctions laws.18) Governing law; Venue[Fill in] These Terms are governed by the laws of [Governing State/USA], excluding conflict-of-laws rules. Exclusive venue is the state or federal courts in [County, State]. You consent to personal jurisdiction there.
(If you prefer arbitration, swap this for an arbitration clause; I can draft it.)19) NoticesWe’ll contact you at the email on file. You can contact us at [email protected]

1. Privacy Policy – SmartVoiceNotesTitle: Privacy PolicyLast updated: November 14, 2025
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1. Who we areThis Privacy Policy explains how SmartVoiceNotes (“SmartVoiceNotes,” “we,” “us,” or “our”) collects, uses, and protects your information when you use our mobile app, website, and related services (collectively, the “Service”).Legal entity: SmartVoiceNotes LLCContact email: [email protected]By using the Service, you agree to the practices described in this Privacy Policy.
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2. What we collectWe collect three main types of information:2.1. Information you provide- Account information
- Name (or alias)
- Email address
- Password or sign-in credentials (handled via our auth provider; we do not store your raw password)
- Audio & content
- Audio files you upload or record (e.g., .m4a, .mp3, .wav)
- Transcriptions generated from those audio files
- Summaries, action items, and related outputs generated by our AI pipeline
- Any text you type into the app (titles, notes, tags, etc.)
- Support & feedback
- Messages you send to us (e.g., support requests, bug reports, feedback)
- Any attachments you choose to share2.2. Information collected automaticallyWhen you use the Service, we may automatically collect:- Device type, operating system, app version
- IP address and general location (city/region level, not precise GPS)
- Log data (e.g., timestamps, error messages, performance metrics)
- Usage data (e.g., which screens are used, basic feature usage patterns)We use this to keep the Service secure, improve reliability, and understand how the app is being used.2.3. Information from third partiesIf you sign up or sign in using a third-party provider (e.g., “Sign in with Google”), we may receive:- Basic profile information (e.g., name, email)
- Authentication tokens needed to keep you signed inWe only receive what the provider shares with us based on your settings with them.
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3. How we use your informationWe use your information to:- Provide and operate the Service
- Transcribe, summarize, and process your audio
- Store your recordings, transcripts, and summaries so you can access them later
- Send you emails or notifications (e.g., summary emails, account alerts)
- Maintain security, prevent abuse, and debug issues
- Analyze usage at an aggregate level to improve reliability and performance
- Comply with legal obligations and enforce our Terms of UseWe do not sell your personal data.
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4. How we handle your audio, transcripts, and summaries- Your audio files are uploaded to our storage provider and processed through our transcription and summarization pipeline.
- Transcriptions and summaries are stored in our database and tied to your account.
- We may temporarily pass content through third-party AI providers to generate summaries and notes. These providers are under contract and are not allowed to use your content for their own training or marketing unless explicitly stated in their own policies and agreed by us.We do not use your personal recordings or summaries to train a public model that is shared with other customers.
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5. Legal bases (EEA/UK users)If you’re in the European Economic Area (EEA) or the UK, we process your personal data under these legal bases:- Contract: To provide the Service you sign up for
- Legitimate interests: To secure, maintain, and improve the Service
- Consent: Where required (e.g., certain marketing emails)
- Legal obligation: Where we must comply with applicable laws---6. How we share informationWe may share your information with:- Service providers / processors
- Cloud hosting and database providers
- Storage and file processing providers
- Email delivery providers
- Analytics and logging tools
- Professional advisors
- Lawyers, accountants, auditors, as needed
- Legal and safety reasons
- If required by law, subpoena, court order, or to protect our rights, users, or the public
- Business transfers
- If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transactionWe do not sell or rent your personal information to data brokers.
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7. Data retentionWe keep your information for as long as:- You have an active account, or
- We need it to provide the Service, or
- We have a legitimate business need (e.g., security logs), or
- We are required to keep it for legal or tax reasons.You can request deletion of your account and associated content; see Section 9 (Your rights).8. SecurityWe use reasonable technical and organizational measures to protect your information, including:- Encrypted connections (HTTPS)
- Role-based access controls on our backend
- Storage and database security controlsNo system is perfectly secure. We cannot guarantee absolute security, but we work to minimize risk and respond to incidents promptly.9. Your rightsDepending on where you live, you may have rights such as:- Access: Ask what personal data we hold about you
- Correction: Ask us to fix inaccurate or incomplete data
- Deletion: Ask us to delete your account and associated content, subject to legal requirements
- Restriction/Objection: Limit or object to certain types of processing
- Portability: Request a copy of your data in a portable format
- Withdraw consent: Where processing is based on consentTo exercise any of these rights, contact us at [email protected].We may need to verify your identity before fulfilling your request.10. Children’s privacyThe Service is not intended for children under 13 (or the minimum age in your jurisdiction).We do not knowingly collect personal data from children under this age.If you believe a child has provided us with personal information, contact us at [email protected], and we will take steps to remove the data and close the account if necessary.11. International transfersWe are based in the United States and may store and process your information in the U.S. and other countries.These countries may have data protection laws that differ from those in your jurisdiction.Where required, we use appropriate safeguards (such as contractual protections) for international data transfers.12. Changes to this Privacy PolicyWe may update this Privacy Policy from time to time.When we make changes, we will update the “Last updated” date at the top and, if changes are material, we may notify you via email or in-app notice.Your continued use of the Service after changes become effective means you accept the updated Privacy Policy.13. Contact usIf you have questions or concerns about this Privacy Policy or our data practices, contact us at:SmartVoiceNotes LLCEmail: [email protected]